Frequently Asked Questions About Sage's Playground

A few things. First, the coffee actually tastes exceptional. Dyllan and Roy spent three years researching roasters before serving a single event, and they landed on Otus Coffee out of Winter Garden, FL for a reason. Second, this is an owner-operated business. Dyllan or her dad Roy shows up to every event personally. Third, Sage's Playground is the official coffee catering partner of the Tampa Bay Rays. That level of trust isn't given to just anyone.

Every event is different, so pricing depends on your guest count, event duration, and location within Tampa Bay. Fill out our booking form and we'll send you a custom quote. No pushy follow-ups, just a real number for your specific event.

Every booking includes a professional barista, a fully equipped mobile espresso bar, unlimited handcrafted drinks for your entire service window, specialty coffee from Otus Coffee roasted in Winter Garden FL, alternative milks, house syrups, and all cups and supplies. Setup and breakdown are included. You don't lift a finger.

We recommend booking at least 2 to 4 weeks in advance for smaller events and 6 to 8 weeks for weddings and large corporate events. That said, if you have a last-minute need, reach out anyway. We'll do our best to make it work. Popular dates in Tampa Bay fill up fast, especially November through April.

Fill out the booking form on our website with your event details including date, location, guest count, and event type. Dyllan will get back to you with a custom quote. No pushy sales calls, no automated responses. Just a real reply from the person who will actually show up at your event.

Gratuity is required on every Sage's Playground booking, but you choose the percentage. We build it into your total at booking, so there's nothing extra to calculate or hand out on the day of your event.

Payment is due in full when you book, which secures your date on the calendar. Cancellation terms are outlined in your service agreement at booking, so you'll know exactly where you stand before you commit. Reach out directly if you have specifics tied to your event date.

We accept card payments through our secure booking platform, that's the fastest way to lock in your date. If you need to pay another way, just reach out and we'll work it out with you directly.

There's no strict guest minimum. Our standard setup for one hour with one barista comfortably covers around 50 guests. Add more time or a second barista and we can serve up to about 75 guests in that hour, and with multiple carts available, larger events are absolutely possible. Tell us your headcount when you book and we'll set you up right.

Sage's Playground can serve events of all sizes, from intimate gatherings of 20 to large corporate events and conferences of 500 or more. We scale our setup and staffing based on your guest count to make sure every person gets a great drink without a long wait.

Sage's Playground typically needs 30 to 45 minutes to set up before your event starts. We always arrive early so everything is ready to go the moment your guests walk in. Just let us know your event start time when you book and we'll coordinate arrival accordingly.

Yes. Sage's Playground is fully licensed and insured for events across Tampa Bay. We can provide proof of insurance upon request, which many corporate venues and event coordinators require. Just ask when you reach out and we'll send it over.

We need a space close to your event to park and set up, ideally within a short carry of where you want the cart. We'll coordinate parking and loading details directly with you or your venue ahead of time so it's one less thing you have to think about.

We build in a 15-minute grace period at the end of your booked time. After that, additional time gets invoiced separately, so just give us a heads up if you think you'll want to extend and we'll factor it in.

Yes. Sage's Playground serves all of Tampa Bay including St. Petersburg, Clearwater, Largo, Dunedin, Safety Harbor, Tarpon Springs, Palm Harbor, Seminole, Wesley Chapel, Bradenton, Sarasota, Lakeland, and Spring Hill. Events further out may include a travel fee. Reach out and we'll let you know.

Sage's Playground serves a full specialty espresso menu including lattes, cappuccinos, americanos, cortados, and espresso shots, all made with Otus Coffee beans roasted in Winter Garden, FL. We also offer matcha lattes, chai lattes, and seasonal specialty drinks made with house syrups. Hot and iced options available for every drink.

Yes. We offer matcha lattes, chai lattes, hot chocolate, and a variety of teas for guests who don't drink coffee, so every event has something for everyone, not just the coffee drinkers.

Yes, we can build alcohol-based coffee drinks like espresso martinis or Irish coffee into your event. You'll need to provide the alcohol since we don't supply it ourselves, just let us know when you book and we'll handle the rest.

Yes, our cups are fully compostable. If sustainability matters for your event, you're covered without having to ask for a special option.

Yes. We offer branded cups with your company name, event hashtag, or wedding monogram, plus custom cart wrapping for brand activations and corporate events. It's one of our most popular add-ons for brands looking to create a shareable moment.

Yes, corporate events and brand activations are our primary market. We've served companies including the Tampa Bay Rays, Tecovas, and Outdoor Group Fitness across Tampa Bay. We understand what corporate clients need: professional setup, efficient service, zero disruption to your event flow, and coffee that actually impresses your guests. We also offer branded cups and cart customization for companies looking to create a shareable brand moment.

Yes. Recurring office service is one of our most popular offerings for Tampa Bay companies. Whether it's a weekly team morning, a monthly employee appreciation setup, or a regular client-facing experience, we'll work with you to build a schedule that fits. Reach out and let us know what you have in mind.

Yes. If your event runs across multiple days, we can build a recurring setup around your schedule, the same way we handle our regular weekly and monthly office coffee clients. Tell us your dates and daily schedule when you reach out and we'll build a plan around it.

Yes, employee appreciation is one of our most requested corporate bookings. We've handled everything from a single appreciation day to an ongoing perk built into a company's calendar. Reach out and tell us what you're picturing and we'll help you plan it.

Yes. We're licensed and insured for events across Tampa Bay, and we can send a certificate of insurance directly to your venue, building management, or corporate office ahead of your event date. Just tell us who needs it and where to send it when you book.

Yes, weddings are one of our favorite events to serve. We can set up during cocktail hour, the reception, or both. Our bar fits seamlessly into any venue aesthetic and our baristas know how to work a room full of guests without disrupting the flow of your day. We also offer custom cup branding with your names or wedding monogram. Reach out early as wedding dates in Tampa Bay book up fast.

Yes, if your ceremony calls for it. We most often set up for cocktail hour and the reception, but we can coordinate an earlier start if you want coffee available while guests are arriving or during an outdoor ceremony. Let us know your full day-of timeline when you book.

You don't need a coordinator specifically for us. Dyllan or her dad Roy shows up personally to every event, and we coordinate directly with your venue or planner ahead of time so everything runs on schedule without you having to manage us on the day.

We offer custom cup branding with your names or wedding monogram as a popular add-on. If you want the look to tie into your broader color palette, mention it when you book and we'll talk through what's possible.